RDS Teacher Module Title

Top 10 Gradebook Questions/Issues

 

1). My login has been disabled. Who is the "System Administrator?"

ANSWER: The System Administrator is actually quite a few people in the Office of Technology downtown. To get your password reset, just email login@evsc.k12.in.us. They check this email constantly to ensure you are back using the Teacher Module quickly.

2). I HAVE set the grading scale, but I keep getting the message that says I have not!

ANSWER: You're almost there! You need to go into the Course Setup of the gradebook and apply the grading scale to BOTH the Grading Period Total and Semester Total. Once you do that, the message will go away.

 

WARNING - A grading scale has not been selected for the Grading Period or Semester in your Course Setup.

 

Grade Period Total

Course Setup - Grading Period Total Grade Scale

 

Semester Total

Course Setup - Semester Total Grading Scale

 

To review the procedure for applying the grading scales to Course Setup, you can watch the video on Grading Period Total & Semester Total or you can check out the printable how-to.

3). My students grades are not calculating correctly or are not showing up.

ANSWER: We get this question emailed to us all the time and there is an easy fix for it. There are quite a few things that can be set wrong that causes this problem.


Solution #1 of 4

Do you have the correct view turned on when you entered the grades into your grade book?

 

Here's an example: You have the view set on "View Letter Grades" and you entered RAW scores in the blanks. As you enter the scores, RDS will accept them, but will not be able to use the data as part of the students' overall grade.

 

To fix: Print out a report of the grades entered so far [Grade Book Printable Version] (Your grades will disappear in the next step). Change the View setting to match the input for the assignment (Raw for Raw, Letter for Letter, Percent for Percent). Re-enter the scores.

 

How to fix the view settings when inputting grades

 

NOTE: To prevent this from happening again in the future, you can turn on error checking in RDS that will alert you before you start down the road on this problem. Go to View/Edit -> Validate Grades on Entry.

 

Solution #2 of 4

Check your Course Setup to make sure you didn't setup Drop Assignments yet.

 

Always wait until the end of a grading period before dropping assignments. Otherwise, grades you put in will not calculate as they will be dropped.

Drop Scores can cause headaches - pic

 

Solution #3 of 4

Check that you have a grading scale applied in the Course Setup in BOTH the "Grading Period Total" and the "Semester Total" sections.

 

Grade Period Total

Course Setup - Grading Period Total Grade Scale

 

Semester Total

Course Setup - Semester Total Grading Scale

 

Solution #4 of 4

Check the assignment(s) you create to make sure that you have applied a grading scale (if you expect it to count for their grade).

Teacher Module Assignments Box

4). How do I get back to my grades from last year or last semester?

ANSWER: The answer on how to get to past grades is coming soon...

 

To view prior grading periods or semesters for the current school year, do the following:

Grading Period/Semester DropDown Menu

5). One of my students disappeared! How do I get him back?

ANSWER: There are three possiblities that could be causing this problem.

 

1). The student has just been enrolled in your class. New students will not show up in the teacher module grade book until the following day. If the student is still not listed the next day, contact your school counselor.

 

2). The student has been withdrawn from your class, and has transferred to another one of your classes, a different teacher, or a different school. To view the student's grades, do the following:

Unhide Withdrawn Students Picture

 

3). If the above reasons were not the case, you need to have the office at your school investigate the issue. If they can't find the answer, they will need to contact Tom Sandidge to assist.

6). Where are the skills assignments for my Skills Entry class?

ANSWER: The 2009-2010 School Year is the first year that the Teacher Module will not have the Skills Entry Assignments preloaded into the Teacher Module Gradebook.

 

Here are the directions for getting the assignments loaded.

7). How do I make changes to my grades once I have submitted them for grade cards?

ANSWER: Teachers have at least 6 working days to submit grades to the system for grade cards. Teachers can make changes to grades that have been submitted for grade card at any time during the submit window (unlocked columns only) for a given grading period / semester. Teachers can submit and verify their grades as often as they like with no limits. Once the submit window has closed, a teacher will need to contact the administrator in their building to have changes made to grades in the AS400 system.

 

Remember to verify the grades that have been submitted to the system by going to the Reports menu and clicking Verify Submitted Grades Report.

 

- To review the procedure for submitting grades - video and how-to.

- To review the procedure for verifying submitted grades - video and how-to.

8). Why am I able to enter the wrong type of data (RAW into Letter Grade) or more points than an assignment is worth in a cell and RDS not tell me that it's wrong?

ANSWER: RDS Teacher Module is not setup to error check inputted data by default.

 

You can turn on error checking by going to View/Edit -> Validate Grades on Entry.

Validate Grades on Entry

 

With error checking turned on, RDS Teacher Module will give you an error pop-up window when you enter data incorrectly. Be sure to read this window carefully so you can correct the mistake and continue entering your grades.

9). Where should we look to find out what the dates are for the final grade submission windows?

ANSWER: The dates for the final grade submission will be posted in the Notes section on the main attendance screen in the Teacher Module. If the information is not posted, please email us, so we can get that done.

10). Is there a way I can combine some of these classes together?

ANSWER: Yes. You will need to do a Course Combination with these classes to bring them together. To review the procedure for creating a Course Combination, check out the how-to.

 

For more frequently asked questions, check out our FAQ page.

RDS Support

 

Has your password been disabled?

RDS Password Help: login@evsc.k12.in.us

Click the email address to get your password reset. Put your username in the body of the message will expedite the process.

 

Do you need assistance using the RDS Teacher Module?

Here's who you should contact to get help.

1). Your Building Tech Coordinator.

2). Email Jerrad Gleim (ICATS RDS Consult)

3). Email Tom Sandidge (AS400 Data Issues)

RDS Quick Tips & Fixes

Clearing Passwords in IE

Hotkeys

Safari Print Settings

RDS How-To Videos & Documents

 

Access

 

Attendance
  • Taking Attendance - Web | Video

  • Seating Chart - Web

  • Student Information - Web

  • Attendance Summary Codes - Web

  • Student Search - Web

  • Test Scores - Web | Video

 

Course Setup
  • Grade Scales - Web | Video

  • Assignment Categories

  • Grade Period Total - Video

  • Semester Total - Video

  • Drop Scores

  • Course Combinations - .Doc

Assignments
  • New Assignments

  • Max Score - Video

  • Add Standards

  • Copy Assignments

  • Delete Assignments

 

Gradebook
  • Changing View

  • Teacher Comments

  • Discipline Incidents - Web

  • Score Status

  • Replace Scores

  • Shortcuts

 

Reports
  • Blank Roster

  • Gradebook Printable

  • Missing Assignments

  • Progress Reports

Miscellaneous
  • Withdrawn Students

  • Validate Grades

  • Changing Resolution - Web

 

Submitting Grades
  • Submit Grades Process - Web

  • Grade Override - Video

  • Entering Comments - Video

  • Final Exams - Web | Video

  • Elementary Skills Entry - Web

  • Verifying Submission - Web

 

Parent Access