Ensure that you have the event if you schedule it.

- Have a backup plan for the event in case you fall off a cliff and break your leg.

- Canceling a scheduled event will not necessarily cancel the costs of the event.

- When you scheduled the event, you have affected the schedules of all others sites in the event.

- Remember that when you schedule an event, you have involved the time and resources of many people.

Use your email and check it regularly.

Be considerate of the time of content providers when contacting them about special events.

- Respond promptly to their contacts.

- Duplicate all materials they send you.
- If they request it, send seating charts and other materials.

- Complete all forms and evaluations

Ensure that you know how you will pay for the cost of the event.

Remember to schedule all aspects of the event.

- Bus transportation if necessary.
- The time of all who will assist you including chaperones

Arrive at the site at least fifteen minutes before the actual event to check the connection.

Have the students in the room and settled before the actual event begins.

Set student camera presets.

Pass out all handouts necessary.

Have the VCR ready if you intend to use it.

Have the computer hookup ready if you intend to use it.

Explain the room, the camera, and the microphones to students.

Remind students to identify themselves as they speak to the remote location.

Remind students that they can be heard at the remote location.

If you are using the instructor camera, remember to look into it.

Early in the connection speak to the remote site to remind students that the connection is indeed interactive.

Use the presets and fine tuning to focus the student camera on the student speaking.

As you adjust the student camera image, try to keep at least two students in the frame.

Remember the rule of thirds.

• Mentally divide the screen into horizontal thirds and vertical thirds.

• Keep the eye line roughly in the horizontal two thirds line.
  
  

Try not to wear white.

Keep lights out of the viewing image.

Avoid having a subject in front of a window.

Maintain order in the room.

Keep an eye on the time so you can close the teleconference effectively.

Debrief students, take up handouts or follow whatever steps have been prescribed by the content provider.

Turn off the system by switching off system power.

Complete all evaluation forms and return to the proper person.